Part Two

VI. Physical Facilities
To achieve the goal of good library service, the City of Buda accepts the responsibility to see that public library building facilities are provided which will adequately meet the physical requirements of modern, aggressive library service. The building will fit an expanding program of library service.
A meeting room is available in the Buda Public Library primarily to support library programs and functions that further the work of the library. When not being used by the library, the room is available for use by established not-for-profit organizations, noncommercial groups and civic groups based in Hays County with three (3) or more participants. All meetings must adhere to the rules established by the Library Commission. Failure to comply with the established rules may result in loss of future use.
Use of the meeting room does not imply endorsement, support, or co-sponsorship by the Buda Public Library or the City of Buda of the activities that take place in the meeting room or of the beliefs of the group using the meeting room. Groups or individuals using the meeting room may not imply that the event or program is sponsored, co-sponsored, or endorsed by the library in any advertising or publicity.
All meetings and programs held in the library meeting rooms must be open to the public. No selling, solicitation, taking of orders for future purchases may occur or admission fees may be charged, with the exception of fundraisers for organizations that have shown proof of non-profit status and whose event has been approved by the library director. Denials of use may be appealed to the Library Commission. Groups and organizations failing to comply with any part of this policy or the established procedures will be denied further use of the meeting room. A library staff member may be present at any time during the meeting.
Before an organization schedules its first use of the meeting room, an adult representative of that organization will complete an application form. Organizations will be asked to notify the library of cancelled meetings at least 24 hours before the scheduled use. The person signing the meeting room application form will be held responsible for any damages to library equipment, furniture, the building or the grounds.
Uses of the meeting room which will substantially interfere with the operation of the library, such as those uses that produce excessive noise, a significant safety hazard or a significant security risk, will not be permitted.

Additional guidelines for general usage:

  • The meeting room may not be used for social gatherings, such as showers, parties, or dances.
  • The City of Buda or the Buda Public Library needs may preempt other scheduled events.
  • Public Performance Rights must be secured before recorded media are used in a public meeting.
  • As the meeting room is used for many purposes, the Buda Public Library cannot guarantee any level of privacy for groups in the meeting room.
  • Groups using the meeting room are responsible for set-up before and clean-up after their meetings.
  • The meeting room may be used while the library is open and up to one hour after the library closes.
  • A maximum of 35 persons is allowed in the meeting room at one time.
  • The library’s attendance form needs to be filled out for each meeting occurrence.
  • Smoking and alcoholic beverages are not allowed.
  • All materials brought into the meeting room, including food and decorations, must be removed immediately following the event.

Additional guidelines for fundraising events:

  • Established non-profit organizations may hold fundraising events at the library.
  • Each event must be applied for separately.
  • The organization must provide proof of non-profit status.
  • The organization must complete a waiver of liability.
  • The organization must complete all documentation one week before the scheduled event.
  • The organization or organization’s vendor is responsible for setup and breakdown of all vendor-supplied equipment, and any such equipment or supplies must be removed from the building immediately following the event.  The library is not responsible or liable for any equipment left at the facility, or its disposal, after the end of the event.

Meeting Room Application
(Meeting Room Policy updated 8/2015 by the Library Commission; accepted by the City Council.)

VII. Gifts Policy
Gift books and materials are evaluated using the same criteria used for selection of all other materials.
  • Books and other materials will be accepted on the condition that the librarian has the authority to make whatever disposition seems advisable.
  • Gifts of money, real property and/or stock will be accepted if conditions attached to them are acceptable to the Library Commission and to the City Council.
  • The library will not accept for deposit materials which are not out-right gifts.
VIII. Deselection of Materials
Materials that no longer fit the service roles of the library will be withdrawn from the collection. This may include materials that are damaged, contain obsolete information, or are no longer being used. Decisions will be based on accepted professional practice, such as those described in The CREW Method, and the professional judgment of the library director or designated staff. When necessary, local specialists will be consulted to determine the continued relevance and reliability of materials.

Items withdrawn from the collection will be disposed of in accordance with local law, which permits discarding into the trash, recycling of paper, or transfer to the Friends of the Library for sale.

IX. Children's Services & Policies
  • The library has four primary service goals for children:
    • Provide guidance and assistance to children seeking information and reading materials;
    • Provide instruction in the use of the library and basic library resources, computers and the Internet;
    • Stimulate interest in reading through programs, activities, story times, puppet shows, etc.;
    • Create a positive relationship between the child and the library.
  • As a subscriber to the Library Bill of Rights and the Freedom to Read Statement, the library makes no attempt to supervise or restrict a child’s materials selection. Individual parents who wish to guide their child’s materials selection are encouraged to do so. The library makes available books and pamphlets discussing children’s literature and the role parents can take in developing reading skills.
  • The Library is not responsible for unattended children. In order to further our service goals to all library patrons and to insure the safety of all, children under age 12 must be supervised by an adult or other parental representative. Children of all ages must adhere to the same standards of courteous behavior required of all patrons (see Section II B). The Buda Police Department will be called in suspected cases of neglected, abused or abandoned children.
X. Audio-Visual Materials Use Policy
  • The library collection will include recorded materials, both audio and video. Selections will be made according to the guidelines in the Materials Policy; see Section IV. The Video Borrowers Guidelines are posted in the audio-video display area. All video materials used in public performance must have the appropriate documentation; this includes those using the meeting room.
  • The borrower, whether a library or a patron, is responsible whenever a producer or distributor brings about legal action for copyright infringement.
  • The borrower, whether a library or patron, takes responsibility for the care of any video materials borrowed and for determining the appropriate audiences for the content.
  • Neither the library, nor the Central Texas Library System, nor any other loaning library is responsible for damage caused to a borrower’s equipment by playing the video recordings.
  • Neither the library, nor the Central Texas Library System, nor any other loaning library is responsible for any changes made in the content of the video recordings.